BY-LAWS OF THE MEN’S CLUB
OF VALLE VISTA GOLF CLUB

ARTICLE I. Organization Name & Purpose: The organization shall be a not-for profit organization and shall be known as the "Men’s Club". The purpose of the Men’s Club shall be to:
a. Promote & provide benefits relative to the game of golf to members of the Men’s Club.
b. To provide social events for the members and their families.

ARTICLE II. Club Members: Club members shall include two categories of members: Voting members shall be accorded all rights privileges defined by these by-laws.
a. Voting members shall have paid the current membership fee.
b. Honorary members shall have restricted rights and privileges defined by the officers of the Men’s Club.

ARTICLE III. Eligibility (Choose-Up and Special Events): Eligibility of voting members, honorary members, and guests shall be as follows:
a. A voting member shall be eligible for all choose-ups and special events, providing he meets the deadline and field limit requirements for a given choose-up or special event. He shall also provide acceptable proof of handicap when requested in order to participate in the choose-ups and special events of the Men’s Club.
b. An honorary member may participate in any Men’s Club sanctioned function/event at the discretion of the club officers.
c. Guests may participate in club-sanctioned choose-ups and events at the discretion of the club officers not to exceed 2 times. Individual guests shall be restricted from repetitive participation in club events without changing status, i.e. becoming a voting member.
d. Past members who have not paid the current year Membership fee by April 1-shall be removed from the roster of voting members. Club officers may, at their discretion, consider any extenuating circumstances for a non-paid member and extend a temporary participation privilege to that past member.
e. Club championship tournaments require each entered participant to have completed pre-tournament requirements. Each player should have competed in a minimum of 5 chooses and establish a Valle Vista GHIN handicap prior to the championship event.
(Editorial comment: Chooses mentioned above shall be individual scoring events. Tournament events like scrambles, match play and alternate shots are not included.)
f. Item e may be waived by the current year Elected president.

ARTICLE IV. Elected Officers of the Men’s Club: Officers of the Men’s Club shall be as follows:
a. Elected officers: The club officers shall be elected by procedures approved by voting members of the Men’s Club. Elected officers shall be:
1. President
2. 2 Vice-Presidents
3. Secretary
4. Treasurer
b. Appointments: The Men’s Club president may appoint directors and tournament chairmen as required to administer and perform the desired functions/tasks for the Men’s Club.
c. Term of office: Officers of the Men’s Club shall hold office for a term of one-year (election to election). Officers may be re-elected at the discretion of the voting members of the Men’s Club.

ARTICLE V. Annual Membership Fee: Officers of the Men’s Club shall establish an annual membership fee. All Men’s Club membership fees shall be collected and recorded by Valle Vista so that an accurate roster can be maintained.
a. Three dollars from each membership fee shall be allocated to the hole-in-one fund, except when the hole-in-one fund has reached the designated maximum limit defined by article Vb. of these bylaws. The fund shall be divided into even shares for each hole-in-one during the operating season and be presented to the voting members (only) who have scored holes-in-one as an eligible participant in a sanctioned Men’s Club event. In the circumstance that no hole-in-one is scored during a given operating season, the hole-in-one fund shall be carried over to the next operating season.
b. The hole-in-one fund shall be limited to a maximum of $2000.00. Funds normally designated for the hole-in one fund shall be used for other needs/purposes of the Men’s Club when the hole-in-one fund reaches the maximum limit defined in article Va. of these bylaws.

ARTICLE VI. Weekend/Holiday Choose-Ups: During the operating season of Valle Vista Golf Club, weekend (Saturday; Sunday and holiday) choose-ups will be conducted unless pre-empted by a Men’s Club special event or an outside (private) event. Those players wishing to participate are required to pay the choose-up entry fee and Men’s Club fund fee by the established deadline on the day of the scheduled choose-up. Format of the choose-up shall be at the discretion of the club officers and the professional staff of Valle Vista Golf Course.

ARTICLE VII. Weekday Choose-Ups: During the operating season of Valle Vista Golf Course, weekday choose-ups will be conducted at the discretion of the Men’s Club officers or directors present, or the head professional/assistant professional(s), respectively. Sanctioned choose-ups will require payment of the standard Men’s Club fund fee and a discretionary choose-up entry fee. The entry fee will be set by officers or chairman present or in their absence, the professional golf staff.

ARTICLE VIII. Tournaments/Special Events: The Men’s Club officers shall be responsible for organizing, conducting, and administrating a schedule of tournaments and special events during the operating season. The schedule and format of the planned tournaments and special events will be submitted to the voting members at the spring (opening) business meeting. The officers may appoint tournament chairmen/special events chairmen to assist in conducting the scheduled tournaments and special events.

ARTICLE IX. Completed Choose-Ups/Tournaments: The following criteria shall be used to define a completed choose-up or tournament abbreviated by inclement weather conditions:
a. If a minimum of 1/3 of the total teams has completed play, this constitutes a match. If less than 1/3 of the total teams have completed play, the match shall be declared void and any entry and club fund fee will be refunded greens fee is not included in this policy.
b. A minimum of nine (9) holes constitutes a match for eighteen (18) hole tournaments.
c. Choose-ups must be concluded on the same day started or canceled at the discretion of the Men’s Club officers.
d. Decisions regarding completion of multiple day tournaments will be the responsibility of the tournament chairman, Men’s Club officers, and the professional staff Valle Vista Golf Course. This will be specified on the local rules sheet for the event being conducted.

ARTICLE X. Revenue and Fees: Sources of revenue and assessed fees shall be as follows:
a. Revenue is derived from the annual membership fee (Article V.) and the club fund fee, which is collected each time a member or a guest participates (plays) in a sanctioned Men’s Club choose-up.
b. Assessed fees are choose-up entry fees and tournament entry fees. All entry fees are to be returned to participants as merchandise certificates or prize money.
c. Skin pot fees are optional fees (to the participants and are to be returned to participants as prize money.

ARTICLE XI. USGA Handicaps: USGA handicaps shall be established for each voting member in accordance with procedures defined by the USGA. New voting members shall provide a minimum of ten (10) scorecards to be used to establish a handicap.
a. The task of compiling data used for computing USGA handicaps shall be performed by the handicap chairman and assistant(s) as required.
b. The handicap of a member or guest may be changed at any time by the handicap chairman or president or designated officer.

ARTICLE XII. USGA Rules of Golf: Players shall follow the USGA rules of golf as amended by any local rules.

ARTICLE XIII. Local Rules: Local rules/preferred lies may be implemented at the discretion of the rules committee composed of the officers, rules director and the head professional as follows:
a. Local rules may be used when abnormal conditions dictate in accordance with the USGA rules of golf.
b. Preferred lies shall be used at the discretion of the rules committee and shall be defined by procedures detailed by the rules director.

ARTICLE XIV. Rules Committee: The president shall appoint a voting member to be the director of rules. The rules committee shall be composed of the following:
a. The rules director.
b. The Men’s Club officers.
c. The head professional and assistant professionals.
d. Tournament chairman of the event in progress.

ARTICLE XV. Grievances/Appeals: All voting members have the right to address grievances and appeals to the Men’s Club officers.

ARTICLE XVI. Business Meetings: Business meetings may be called as required by the Men’s Club officers. Two annual meetings shall be held as a minimum, as follows:
a. Spring: Present season schedule to membership.
b. Fall: Review season and conduct election of officers.

ARTICLE XVII. Awards/Banquet: Each tournament will be awarded as completed:
a. Present trophies and awards to members.
b. Present the hole-in-one fund to qualified recipients at the fall meeting at the end of each season.

ARTICLE XVIII. Notification of Members: The Men’s Club officers shall be responsible for notification of the membership regarding the schedule of events and other business of the organization. The method of notification used shall be periodic mailings (newsletter, email, tournament entry forms, handicap cards, etc.).

ARTICLE XIX. The Professional Golf Staff: The head professional and/or the assistant professional(s) at Valle Vista Golf Course shall be considered consultants to the Men’s Club on all matters regarding:
a. Scheduling and rescheduling of all club events.
b. Rules of golf.
c. Grievances by or about the Men’s Club

ARTICLE XX. Amendment/Change of By Laws: Approval by a minimum of thirty (30) or 10% voting members shall be required to amend or change the by laws of the Men’s Club.

ARTICLE XXI. Dress Code:
a. Shirts must be worn at all times.
b. No tank tops allowed only shirts with collars.
c. Shorts should be Bermuda style shorts (no swim suits) .

ARTICLE XXII. Code of Conduct:
a. Men’s Club members must follow all local rules.
b. Keep carts off tees away from greens etc.
c. Be courteous to other members. Violators may be suspended from further play in Men’s Club events at the discretion of the Men’s Club officers.
d. No refund of Men’s Club dues or event fees is due to violator.

Drafted on February 11, 2000 by Glenn Price (President)
Reformatted December 17, 2000, and October 20, 2005.
Editorial comment added to article IIIe on October, 16, 2008 by Paul Hammond (President)